Stampli Cards
in Procurement
Issue virtual cards directly from purchase requests with built-in controls and automated reconciliation.
How Stampli supports Procurement Cards
Stampli Cards are directly integrated into Stampli Procurement, allowing any purchase request to have a virtual card issued as an outcome. Designed specifically for procurement and AP workflows, Stampli Cards enable seamless routing of credit card transactions through your AP processes, eliminating the disconnect between procurement systems and payment methods.
The old way: procurement without Stampli Cards
Organizations using third-party card systems separate from their procurement platform struggle with tedious manual reconciliation, creating extra work and opportunities for errors. Procurement managers lack real-time visibility into spending until reconciliation is complete, making it difficult to track budget utilization accurately. Meanwhile, fragmented approval workflows and spending data across disconnected systems complicate compliance, reporting, and audit processes, while forcing employees to navigate multiple interfaces.
Stampli’s approach
Only Stampli offers virtual cards designed specifically for AP teams to manage credit card spend with the same efficiency, visibility, and control as their invoices. Our unified procure-to-pay process keeps everything within a single system, eliminating platform switching and dramatically reducing manual reconciliation work. Procurement teams gain real-time spend visibility rather than waiting for reconciliation from separate systems, while enhanced control mechanisms allow cards to be programmed with specific spending parameters tied directly to approved purchase requests. Policy enforcement happens at the point of card creation rather than after the fact, ensuring purchases follow organizational guidelines, while comprehensive spending data in one system enables more sophisticated analysis and optimization opportunities.
Key features
Invoice-like transaction processing
Stampli AP Card transactions are processed directly within the invoice processing workflow, creating a seamless experience for AP teams.
ERP synchronization
Credit card transactions are automatically synced with your ERP system, eliminating manual data entry and providing near-real-time data on credit card spend.
Spending controls
Set specific spending limits and restrict usage to designated vendors or categories for any individual card, ensuring purchases stay within authorized parameters.
Approval workflows
Admins can define specific approval workflows for card requests based on card amount, with up to 3 levels of approval and up to 3 approvers per level.
Pre-coded cards
Cards can be pre-coded for easy processing of transactions, reducing administrative work and streamlining the reconciliation process.
Virtual cards
Stampli AP Cards are secure, virtual cards that can be created in minutes, providing immediate payment capabilities for authorized purchases.
Mobile app
Managers can easily approve card requests and manage spend, while cardholders can effortlessly upload receipts on the go from their mobile devices.
Cashback
Organizations can earn up to 1% cashback on eligible Stampli card purchases, adding a financial benefit to improved operational efficiency.
FAQ
What problems does Stampli Cards solve that our current credit card system doesn't?
Traditional credit card systems operate independently from procurement platforms, creating significant manual reconciliation work. With Stampli Cards integrated directly into your procurement workflow, transactions are automatically matched to purchase requests, approvals, and invoices, eliminating this manual work and reducing error rates. You’ll gain real-time visibility into expenditures rather than waiting for reconciliation, while all documentation from request to reconciliation exists in one system for clear audit trails. This unified approach not only streamlines workflows but also enables better policy enforcement, improved cash flow management, and more comprehensive spend analysis.
How does Stampli Cards compare to other virtual card solutions like Brex or Ramp?
Unlike third-party systems like Brex or Ramp that operate independently, Stampli Cards are built specifically for AP teams and fully integrated into your procurement process. This means you don’t need to reconcile transactions manually between systems or navigate duplicate approval workflows. While other solutions may offer spending controls, only Stampli Cards allow you to process card transactions with the same efficiency, visibility, and control as your invoices, all within your existing AP workflow. Our solution provides automated ERP synchronization, comprehensive audit trails from request to payment, and enables you to maintain consistent policy enforcement across all spending channels.
What level of control do we have over individual cards?
Stampli Cards offer robust controls that can be customized for each card issued. You can set specific spending limits for individual cards and restrict usage to designated vendors or categories. Cards can be programmed with parameters like amount, vendor, and time window directly tied to the approved purchase request. These controls are applied at the moment of card creation rather than after the fact, ensuring proactive policy enforcement. Administrators can also define specific approval workflows based on card amount, with up to three approval levels and three approvers per level, providing comprehensive oversight of all card-based spending.
How quickly can we issue cards to employees who need them?
Stampli AP Cards are secure, virtual cards that can be created in just minutes after receiving proper approvals through your defined workflows. Once a purchase request is approved, the system can automatically generate a virtual card with the appropriate spending parameters. This quick issuance process means your employees don’t have to wait for physical cards to arrive or go through lengthy setup procedures with separate card systems. The ability to rapidly deploy cards with built-in controls ensures your team can make urgent purchases or address time-sensitive payments without compromising on your procurement policies or approval processes.
How does the ERP synchronization work with our existing systems?
Stampli’s ERP synchronization automatically connects credit card transactions with your ERP system without requiring manual data entry. The synchronization happens with the same frequency as your invoice data, providing near-real-time visibility into credit card spend. This integration ensures that all card transactions are properly recorded in your financial systems, maintaining consistent data across your entire procure-to-pay process. The system works with all major ERP platforms and can be configured to match your specific chart of accounts, coding requirements, and approval hierarchies, ensuring that card transactions are handled according to your established financial processes.
What reporting capabilities are available specifically for card spend?
With all card spend data unified in the same system as your procurement and AP processes, Stampli provides comprehensive reporting capabilities. You can analyze spending patterns across different departments, vendors, expense categories, or time periods. The system enables you to identify opportunities for consolidating purchases, negotiating better terms with frequent vendors, or optimizing spending policies. You’ll have visibility into approval timelines, reconciliation efficiency, and policy compliance. Since card transactions are treated similarly to invoices in the system, you can generate unified spend reports that include both traditional invoice payments and card transactions, giving finance leaders a complete picture of organizational spending without manually combining data from separate systems.