PO Matching
in Stampli Invoice Processing
The easiest tool on the market for 2-way and 3-way purchase order matching.
How Stampli supports PO Matching
Stampli’s PO Matching capability offers a comprehensive solution for efficient and accurate 2- and 3-way purchase order matching. Our intuitive interface, designed by AP experts, simplifies complex matching scenarios, automates routine matches, and provides simple-to-use tools for manual adjustments when needed. With Stampli’s PO Matching, your accounts payable team can process invoices faster, reduce errors, and improve overall operational efficiency.
The old way: manual PO matching without Stampli
Stampli’s approach
Say goodbye to drag-and-drop interfaces that create more work than they save. Stampli’s intuitive interface eliminates time-consuming dragging and dropping, providing a single view for matched and unmatched items.
With automatic identification of exact matches and discrepancies, coupled with customer-defined tolerance settings, Stampli significantly reduces manual effort. Our bi-directional ERP sync ensures real-time data accuracy, while built-in communication tools allow for seamless collaboration to resolve discrepancies without leaving the page.
Key features
Comprehensive PO Matching support
Handles both 2-way and 3-way matching, including complex scenarios like blanket POs, multiple invoices, taxes, and freight charges.
Intelligent automation
Automatically identifies exact matches between header and line-level PO data, matches items with identical descriptions, quantities, rates, and amounts, and flags discrepancies when line items don’t match.
Customizable approval workflows, including automated approvals
Automatically skips invoice approvals if POs and invoices match, based on customer-defined tolerances.
Intuitive matching interface, without drag-and-drop
Highly intuitive interface with no time-consuming dragging and dropping, offering a single view for matched and unmatched items.
Flexible line item management
Add or adjust line items in the GL and items table, with easy access to the invoice and other documentation.
Seamless communication
Communicate with vendors and across departments to resolve discrepancies without leaving the page.
ERP integration
Bi-directional sync of live PO data, understanding the deep nuances of each ERP and mirroring its workflows.
Automated data extraction
Automatic extraction of relevant details from the PO, including PO number, line-level data, items, quantity, etc., to reduce coding time and errors.
Flexible invoice processing
Process invoices with full or partial receipts against a PO, offering flexibility in making line-level adjustments when coding invoices to match the PO.
Stampli Success Stories
ARTICLE
Cloud Technology and AI Help Masonry Firm Speed Payments
Superior Masonry used Stampli’s PO Matching to speed up payments, match invoices to purchase orders and reduce 40 hours of work per week to four.
Purchase Order Management FAQ
How does Stampli's PO Matching improve accuracy in the matching process?
Stampli’s PO Matching improves accuracy through automatic identification of exact matches, flagging of discrepancies, and a user-friendly interface for manual adjustments. The bi-directional ERP sync ensures real-time data consistency, reducing errors in the matching process.
Can Stampli handle complex PO scenarios?
Yes, Stampli’s PO Matching capability is designed to handle complex scenarios including blanket POs, multiple invoices, taxes, and freight charges. Our intuitive interface makes it easy to manage these complex situations efficiently.
How does Stampli's PO Matching save time for AP teams?
Stampli saves time through automation of routine matching tasks, an intuitive interface for manual adjustments, and the ability to communicate and resolve discrepancies without leaving the page. This streamlined process significantly reduces the hours spent on manual matching each day.
Is Stampli's PO Matching compatible with our existing ERP system?
Stampli offers bi-directional sync with various ERP systems, understanding the nuances of each and mirroring their workflows. This ensures seamless integration and data consistency between Stampli and your existing ERP.
How flexible is Stampli's PO Matching in handling different types of invoices?
Stampli’s PO Matching is highly flexible, allowing you to process invoices with full or partial receipts against a PO. You can easily make line-level adjustments when coding invoices to match the PO, accommodating various invoice scenarios.
How does Stampli's PO Matching help with compliance and control?
Stampli's financial automation platform
Learn more about PO Matching in Stampli
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