AP Automation for
Oracle NetSuite
Stampli is Built for NetSuite verified, with a commitment to supporting all fields, POs and payments data. This means you can improve your AP cost structure without changing or compromising anything in NetSuite.
In the market for AP automation for NetSuite?
If you’re evaluating other AP providers, make sure you have clear answers to the following questions.
How quickly does your solution sync data with NetSuite?
Many AP providers struggle with timely data synchronization, often resulting in frustrating 24-hour delays or longer. This lag can lead to discrepancies, duplicate work, and missed deadlines.
Stampli stands out with its API that enables real-time synchronization with NetSuite. Critical data like bills are posted instantly, ensuring your AP process is always up-to-date and efficient.
Can your solution accommodate our existing custom fields in NetSuite without requiring modifications?
Other AP providers often fall short when it comes to custom fields, either not supporting them at all or requiring you to rework your existing setup to fit their system.
Stampli mirrors and maps any custom fields from NetSuite, preserving their current functionality. Auto-map new custom fields and manage them all within Stampli, ensuring only relevant data is posted back to NetSuite. This eliminates the need for any changes to your existing fields, saving time and maintaining your established workflows.
After an invoice is exported, can we still track its payment status within your platform?
Many AP solutions lose visibility of invoices once they’re exported to NetSuite, forcing you to switch between systems to track payment statuses. This disjointed approach increases the risk of oversight and complicates reconciliation.
Stampli maintains full visibility by syncing back the payment status of invoices from NetSuite, even after export. This feature is available regardless of whether you use our Direct Pay solution. It allows you to track payment statuses without ever leaving Stampli, providing a unified view of your entire AP process.
How does your solution handle recurring bills? Does it require admin intervention?
With many AP solutions, you must manually schedule recurring bills in NetSuite with the help of admin. This increases the potential for errors or missed payments.
Stampli enables you to automatically schedule and generate recurring bills without involving administrative staff. This feature saves time by eliminating repetitive bill creation and removes the dependency on admin assistance, streamlining your entire recurring payment process.
What level of PO matching does your solution support?
Some AP providers offer limited PO matching capabilities, forcing you to manually reconcile discrepancies or work across multiple systems. This tedious process can result in errors, delays and a heavier workload for AP teams.
Stampli supports both 2-way and 3-way PO matching, offering comprehensive coverage. Import open POs and receiving data from NetSuite, and export appropriate data, including changes made to the PO. This approach ensures accurate processing of PO-backed invoices without the need to work directly in NetSuite or communicate across multiple platforms.
How current is the PO data in your system, and what level of detail is available?
Many AP solutions struggle with maintaining up-to-date PO information — often providing outdated or incomplete data — leading to matching errors, payment delays, and the need for constant manual verification.
Stampli syncs all PO data — including line-level information — from NetSuite, providing live status updates within a 2-hour window. Easily find and match the correct PO to each bill, accessing all relevant information in one place. Your team can have confidence knowing they have the most current and comprehensive dataset.
Automatic Sync between
NetSuite and
Stampli
Sync Lists
Vendor List
Vendor List
GL Accounts
GL Accounts
Open PO’s, Line Items, Receiving
Open PO’s, Line Items, Receiving
Fields, Custom Fields/Segments e.g., Subsidiaries, Project, Dept, Warehouse, etc.
Fields, Custom Fields/Segments e.g., Subsidiaries, Project, Dept, Warehouse, etc.
Invoices + Payments
NetSuite Bill
Bill Authorized for Payment
Link to Stampli Bill
Link to NetSuite Bill
Payment Info
Payment Info
Supporting all NetSuite fields and functionality, including…
Saved searches
Stampli maps saved search to custom fields for consistent data and reporting
PO flexibility
2-way and 3-way matching, including the ability to match against the item receipt
Intercompany support
Stampli mirrors any intercompany field so you can process in Stampli and post to NetSuite. We support your OneWorld account.
Expense exceptions
Add an item or expense line for additional fees without leaving Stampli
Amortization
Customers don’t have to manage amortizations across two systems
Our Oracle NetSuite integration is built in advance, built in-house, and built to completion
Stampli’s approach to integration creates an easy implementation without requiring changes to your NetSuite configuration. You’ll streamline AP through a number of innovative capabilities, including:
Syncing and data transfer functionality
Real-time syncing
Our API allows for data to be synced with Stampli effectively in real-time, allowing things like bills to be posted instantly without the 24-hour delay in most other providers.
No performance issues
Stampli’s unique approach to ERP syncing means lists stay in sync without loading delays. Unlike competitors, coders never see the product freeze while they wait for lists to load.
Data validation
With Stampli, NetSuite is up-to-date and accurate. No bad data gets passed to the ERP.
Custom field support
Stampli can mirror any custom fields in NetSuite and map them to be used however they are today. We will automap any new customs fields, and can manage them in Stampli so only relevant fields are posted back to NetSuite.
Saved searches
With Stampli, you can bring in the results of the saved search into a custom field, allowing you more flexibility in how you bring data into Stampli and keeping your reporting consistent across systems.
OneWorld account support
Stampli fully supports NetSuite’s “one world account” feature, enabling the management of multiple subsidiaries under a single account. Subsidiary data flows between the platforms, such as international taxes and default currencies.
Intercompany transactions
Stampli mirrors any intercompany fields in NetSuite so you can process intercompany transactions in Stampli and have them posted to NetSuite
PO functionality
Auto-populating PO header data
Stampli maps the fields from the PO to the corresponding fields on the invoice. This includes standard fields such as vendors and projects. You don’t need to manually paste data from NetSuite into Stampli.
2-way and 3-way PO matching
Stampli imports open POs and receiving data from NetSuite. It also exports appropriate data, including any changes made to the PO. AP has up-to-date data to accurately process PO-backed invoices without having to work in the ERP or communicate using multiple platforms.
Multiple POs on one invoice and vice versa
Stampli supports the complex scenarios that occur when there are partial shipments, cross-departmental orders and more. AP can code an invoice to multiple POs, or process the same PO across multiple invoices.
Matching flexibility
You can match against the item receipt, not just the PO. Having true matching to item receipts ensures not overpaying vendors, faster turnaround of invoices, and easier audits.
Coding and AP functionality
Invoice payment status synced back
Even for customers without Direct Pay, Stampli will sync back the payment status of an invoice from the ERP. You don’t have to leave Stampli to learn whether or not a payment was executed.
Many-to-many filtering
Stampli enables dynamic filtering of field values based on many-to-many relationships, such as Entities, Locations, Vendors, GL Accounts, and others, including custom fields.
Vendor discounts
Stampli tracks a vendor’s available discounts and will automatically calculate the discount as a credit.
Prepayments
For customers with Direct Pay, Stampli allows you to create, approve, pay, and apply prepayments to invoices, all in one place.
Tax support
Stampli imports the tax definitions you’ve created in Netsuite, including international taxes. We calculate and apply tax based on factors such as location, product/service type, and applicable tax rates. We also support tax adjustments.
Included and excluded taxes
Stampli can differentiate between these included and excluded taxes and handle them appropriately within the invoicing process.
Keep approvals in NetSuite
We’ve engineered a method that lets you keep certain approval workflows in Netsuite if you want. Stampli users can continue using their approval workflow for bills that are required to stay in NetSuite, while using approval workflows in Stampli for everything else.
Additional fee/expense allocations
When additional costs being billed are not part of a PO, Stampli allows AP teams to add an item or expense line for the additional fee in Stampli without having to go back to NetSuite to handle the exception.
Amortization
Amortization schedules created in NetSuite can be imported into Stampli, coded to two specific date fields on a bill, and exported back to NetSuite.
Native language support
We allow non-English users to see list values imported to Stampli in their native language by mirroring the represented language in NetSuite.
What IT needs to know
BFN (Built for NetSuite) certified
This certification is provided by Netsuite to third-party integrations that meet the standards of quality, compatibility, and functionality with NetSuite. To maintain this certification, Stampli is tested quarterly.
Unique Stampli role
Stampli creates a special Stampli role in NetSuite so IT does not have to build it, and doesn’t have to worry about users gaining unauthorized access.
Token-based authentication
Stampli’s integration with NetSuite is a token-based authentication, so the security levels will match NetSuite’s standards.
Automatic bundle updates
Stampli automatically handles updates and upgrades NetSuite’s bundle, requiring no IT intervention when NetSuite updates its platform every six months.
ERP Resources
Can Stampli support our custom fields and reporting in NetSuite?
Yes, Stampli mirrors any custom fields you’ve set up in NetSuite and can map them to be used just as you do today. We also support bringing in results of your saved searches into custom fields, allowing you to maintain consistent reporting across the two systems.
How much ongoing maintenance does the Stampli/NetSuite integration require from our IT team?
Virtually none. Stampli automatically handles updates to the NetSuite bundle every six months when NetSuite updates their platform, requiring no work from your IT team. We aim to make the integration as self-maintaining as possible.
We use NetSuite OneWorld to manage multiple subsidiaries. Will Stampli work with that?
Absolutely. Stampli fully supports the OneWorld feature, enabling seamless management of multiple subsidiaries under one account. Subsidiary data like international taxes and default currencies flow between the platforms.
How does Stampli handle complex PO scenarios like multiple POs on one invoice or vice versa?
Stampli imports your open POs and receiving data to enable accurate processing of PO-backed invoices entirely within our system. Whether you have partial shipments, cross-departmental orders, or other scenarios resulting in multiple POs on an invoice or multiple invoices for one PO, Stampli can handle it.
Can we continue using our existing NetSuite approval workflows for certain bills?
Yes, we’ve engineered a way for you to keep approval workflows in NetSuite for bills that need to stay there. You get the best of both worlds – use NetSuite approvals where required while leveraging Stampli’s workflows for everything else.
What kind of security and authentication does Stampli use for the NetSuite integration?
Stampli uses token-based authentication that matches NetSuite’s security standards. We create a unique Stampli role in your NetSuite so no unauthorized access is granted. As a Built for NetSuite certified Hybrid SuiteApp, we meet NetSuite’s high bar for security and compatibility. You can view Stampli on the NetSuite SuiteApp store.
NetSuite Blog
NetSuite and many other applications are enforcing two-factor authentication (2FA) to prevent unauthorized access to user accounts. If your Stampli integration is using a NetSuite account that will require 2FA, you need to switch to token-based authentication (TBA).
Webinar
Discover how AP teams can streamline approval and payment workflows with the most powerful AP Automation platform working directly alongside your Oracle NetSuite ERP solution.
ARTICLE
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Stampli is #1 in
Customer Satisfaction
for AP Automation
Customer delight positions Stampli as a Leader in the G2 Grid® for AP Automation software and #1 in Support and Implementation.
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