Stampli Microsoft Dynamics 365 Seamless Integration

Microsoft Dynamics 365 Business Central (BC) customers can now optimize their AP processes with Stampli’s new pre-built seamless integration. Customers can process AP in far less time using automation, and this integration gives users the ability to revolutionize their AP Automation for both on-premise and SaaS versions of BC. 

Businesses that don’t fully leverage technology to automate accounts payable face a number of challenges, including miscommunication between stakeholders, higher errors rates, late approvals, and frustrated vendors. Using Stampli allows companies to automate the invoice coding process, speed up invoice approvals, and make communication and collaboration simple for all invoice stakeholders.

A Typical AP Processing System

Companies that do not fully embrace technology may have a paper-intensive and inefficient AP environment. Traditional, manual methods of processing AP require more time, create confusion, and lead to more errors. Here are some of the invoice processing challenges AP teams may encounter:

• Incoming invoices: Invoices are emailed to one of several email addresses, and there is no centralized location to receive invoices. As a result, the business cannot verify whether or not all invoices have been received.

• Matching and coding invoice data: It’s difficult to gather records and to match invoice, purchase order (PO), and shipping receipt data. Without automation, coding takes far more time, and there’s a higher risk of error.
• Transferring supporting documents: The AP team must provide data to the approvers, and the data is transferred by sending hardcopy documents or email attachments. Using this system, information may be lost, the wrong data may be sent, and documents can be filed incorrectly.
• Siloed information: The business does not have a central communication hub where all related questions and answers can be reviewed by stakeholders. Information is siloed, and communication is slow and difficult.  Stakeholders cannot access all communications related to a particular invoice.

If the business adds subsidiaries, locations, or product lines, invoice management is even more challenging. The business may add more coding to separate invoices by department, office location, or business unit. A manual coding process takes more time, and the risk of errors and bottlenecks increases. Vendors are paid late, and managers don’t have accurate data on the number or dollar amount of unpaid invoices.

The BC pre-built integration with Stampli was enhanced to help anyone who touches invoices at your business – from purchasers to AP staff to approvers – enjoy a streamlined AP processing experience. This allows AP teams to stay organized, in control, efficient, and synchronized.

Benefits of Stampli + BC Integration

Businesses can move away from never-ending AP paperwork and poor communication using the paperless efficiency of Stampli AP automation for BC. Stampli offers a number of benefits:

• You retain full ownership and control over your BC data 
• Stampli syncs with your BC data, so that both systems are constantly updated
• Stampli’s AP Automation solution adapts to your processes, and allows the business to scale

AP automation that works directly alongside your BC processes and transactions

Your BC data is the single source of truth for your transactions, and we know that data is critical to understanding how the business is performing. It’s even more important that your data stays safe and secure.

Our pre-built integration syncs data to and from both BC and Stampli in real-time including:

• Lists such as vendors, payment data, and more are synced and updated to Stampli.
• Real-time sync of PO and Receiving data. A PO includes live data that is constantly changing, which means that pulling in real-time data is important. The integration syncs PO and receiving data, and the information becomes available in Stampli, along with the invoice.
• Automatic sync of invoice and payment data to BC. Invoice and payment data automatically sync back to BC, removing the need for manual data entry.

Stampli also supports all line types, including items, GL, charges, resources, and fixed asset lines. Finally, Stampli syncs tax data, and all custom fields. With Stampli, you can code invoices faster, and minimize the amount of manual entry required to post an invoice.

Managing vendor relationships

Microsoft points out that: “When you send a payment or receive a refund from a vendor, you must decide whether to apply the payment or refund to one or more open entries.” Stampli’s AP automation platform handles partial payments, applies credit memos, and exports payments back to the Vendor Ledger.  

Stampli offers flexibility and visibility to everyone involved in the partial payment workflow. If a shipment is only partially received, you can easily communicate with vendors and approvers in Stampli’s communication hub. The AP team can document changes to invoices and payments as they occur, and all stakeholders can view the details with one click.

Payment receipts, those invoices that have already been paid, can also be managed in Stampli. Payment receipt invoices are coded, approved, and processed in Stampli, and the invoice and the payment are exported to BC.

Stampli manages other vendor data including address, contacts, default currency,  bank account information, and the preferred payment method. The Stampli platform also manages data for your 1099 vendors, so that the year-end 1099 process is simple and easy to complete.  Customers can process invoices faster, pay vendors on time, take advantage of purchase discounts, and manage all transactions in one platform.

Working with Dimensions

Dimensions make financial analysis easier, and Stampli syncs with Dimension information, including global and shortcut data. We ensure that every customer has a tight-knit integration, and our dedicated customer success team will help you every step of the way.

Flexibility to match your unique processing needs

Whatever your organizational structure looks like, we’re ready for you. Stampli can manage invoice approval workflows, so that the right people approve each invoice quickly, and payment approval workflows, which ensure that each release of funds from a bank account is authorized.

You can set up and change approval workflows to meet your needs, including workflows with multiple approvers. Stampli makes it easier to manage workflows, and to enforce a company’s internal controls.

Stampli’s AP Automation software solution uses Artificial Intelligence technology — Billy the Bot — to automate AP invoice processing and learns an organization’s unique patterns to simplify GL-coding, streamline approval notifications, and identify duplicate invoices. Finally, Stampli will process both POs and non-PO invoices. 

Streamlining communications

Reduce inefficiencies by streamlining communications between anyone involved with your invoices including managers, purchasers, the AP staff, and vendors. Our built-in communication tools make it so there are no more back-and-forths, run-arounds, rabbit-holes, or communication loop-de-loops. Here are some benefits of improved communication:

• Ask and answer questions from teammates or management
• Access relevant details and documents in a single location  
• Notify approvers when action is required on a particular invoice
• Quickly request updates to any invoice field
• One-click access to the status of an invoice

With Stampli’s communication tools, making an invoice decision has never been easier. Users can access all invoice-related supporting documents, and review all communications for a particular invoice.

Pay Vendors via ACH, Check, or Stampli Card with Stampli Direct Pay

Pay your way with maximum flexibility and control. Use your preferred payment method, or our add-on capability, Stampli Direct Pay, for easy payment runs with painless paper check, easy-to-reconcile ACH transactions, or Stampli Card. We empower your team to collect, manage, and own all corporate spend in one place.

Using Stampli Direct Pay

Direct Pay is an optional service with maximum business-to-business (B2B) payment flexibility. Use Stampli to pay vendors by automated clearing house (ACH), paper checks, Stampli Card, or any other payment method outside of Stampli’s AP Automation platform. You choose.

Bank accounts, vendor payment details, vendor credits, and discounts are auto-synced with Stampli. Businesses have easy access to all relevant details and supporting documentation for seamless payment approvals.

Stay in control of your vendor relationship, with no middleman interference.

 Working with Stampli Card

Use Stampli Card to gain complete control and visibility over your corporate credit card spend with the only card solution integrated into the most powerful AP Automation platform. Stampli Card can be used to control corporate credit card spend, and Stampli Card can be used with Stampli DIrect Pay.

Stampli Card purchases are automatically synced as a payment receipt in BC. Use Stampli to manage all corporate credit card transactions and invoices in one place.

When you use Stampli Card with Stampli Direct Pay, vendor invoices are paid instantly, with no need to wait for a mailed check or an ACH payment. Each payment approval is based on your defined approval workflow to ensure the right people sign off. You can choose to notify vendors of Stampli Card details via a remittance email link, or in Stampli’s Vendor Portal (if you provide access to vendors). 

Use Stampli Card to control corporate spend before it happens, and to earn rebates on card purchases.

 Don’t Just Manage Spend, Control It

Stampli’s end-to-end AP platform gives you full control and visibility over all your corporate spending from invoices to cards to payments—all in one place. Customer delight positions Stampli as the Leader in the G2 Grid® for AP Automation software and #1 in Usability, Support, Implementation, and Results for Fall 2022