Stampli Catalyzes AP Transformation for Spanish Fork City

Automates invoice processing and expense allocation across departments

Spanish Fork City, Utah’s home of “Pride and Progress,” has undergone some big changes in 2020. Like so many businesses in the public and private sector that had to quickly pivot to support remote workers, local officials needed to ensure The City could keep running efficiently. It wasn’t just about keeping the lights on, it was about continuing to safely deliver core services to its residents.

One of the first changes The City’s finance director made to support remote workers was to its AP process, converting the majority of suppliers to delivering electronic invoices and adopting electronic signatures. This change would ultimately catalyze the automation of The City’s highly manual AP process.

They tried to use document management software to automate AP and store approved invoices, but it didn’t deliver the automation they needed and was still heavily dependent on paper. They chose Stampli to automate their AP processes and eliminate many manual steps. 

Now, all invoices are sent into Stampli the same day they are received, assigned to approvers, and routed for approval. Upon approval, AP reviews and authorizes all invoices for payment in Caselle.

The payment status and reference of paid invoices are updated in Stampli based on a file that the clerk drags-and-drops from Caselle to a virtual drive folder on her computer. This folder then automatically updates Stampli with the payment information.

“We’ve reduced our invoice lifecycle by 2X because now we’re processing and paying invoices the same week that we receive them,” said Christy Johnson of Spanish Fork City’s AP team.

Read the new Spanish Fork City case study to learn how Stampli enabled The City to reduce the time to get authorized invoices into Caselle by 12X, automate expense allocation across departments, and facilitate better cash flow management.