Stampli’s 2020 Year In Review

Season’s Greetings!

Over the past year, the Stampli team worked hard to deliver new features and exciting product enhancements in Stampli that would help our customers work better, whether from home or in the office. These included enhancements for AP teams, approvers, vendors, and more. And thanks in large part to our amazing customers, everything combined resulted in Stampli being voted a leader in AP Automation 6x in a row.

Here are some of our favorites.

Best-in-Class Online Invoice Management for AP Teams

Stampli’s aim has always been to create an AP automation platform that’s the best it can be for AP teams. That’s why so many of our decisions are customer-driven, and why we invested heavily over the last year in adding features that give AP teams the right balance of functionality and ease-of-use. Here are some of the invoice management upgrades:

• Spend even less time coding invoices. If you have invoices that are coded with a certain location, use the auto-population feature. Do you receive invoices from new vendors? Easily update vendor list as you code invoices (for API integrations). 
• Quickly mark your most timely invoices as urgent. Even with the best planning, some invoices need to be processed ASAP. We’ve made it simple for your team to mark those invoices as urgent so they can get priority processing.
• Identify duplicates more easily, before it becomes an issue. Improved duplicate invoice detection earlier in the process to make sure you prevent double payments.
• Calculate international taxes on invoice line details. US-based companies can easily calculate taxes of international offices using tax codes from their ERP’s.

End-to-End Management for Invoices with the Introduction of Stampli Direct Pay

We’re proud to announce every new functionality of Stampli, but Direct Pay may just top our list this year. Direct Pay has given our customers the option to process payments using Stampli (by check or ACH), making Stampli a versatile tool for invoice and payment management. Direct Pay offers our customers the power to do things like:

• Keep your payment options open. Pay approved invoices using Direct Pay’s painless paper check or easy-to-reconcile ACH payments or outside of Stampli using your preferred payment method.
• Simple reconciliation for ACH & Checks. Stampli prints each check with your company details and processes each ACH transaction individually for easier reconciliation for you and your vendors.
• Automate the payment and payment tracking process. Integration with your ERP automatically creates payments and tracks applied vendor credits as well as partial payments. 
• Easily manage and own your vendor payment details. Collect vendor payment details from the Vendor Portal—details that you can manage and own. Easily collect, manage and own all your vendor payment details and data.
• Efficiently communicate payment remittance details. Remittance emails are sent to vendors for reference, giving them a detailed overview of invoice details and payment information for their records.

Easy and Flexible Experiences for Approvers in Stampli

Approvers keep invoices moving, which is why it was a priority this year for our team to make approval workflows as effortless as possible in Stampli. To that point, many of our approver upgrades were focused on creating a pleasant and flexible experience for approvers, making it simple for approvers everywhere to do what they need to do – approve an invoice! Approvers can now:

• Approve multiple invoices in a single click. If you’ve got several invoices stacked up, you can now bulk approve in one easy click.
• Easily delegate approvals as needed. On vacation? No problem, delegate another user to approve invoices on your behalf.
• View more details when approving invoices on a mobile device. With enhanced mobile device access, view line item details and easily copy invoice links.
• Quickly re-route invoices that require a different approval flow. Was an invoice incorrectly assigned to you? Send it back or re-assign to another approver.

A Centralized Approach to Engaging With and Managing Vendors

Vendor communication is an integral part of keeping invoices and payments running smoothly. And so this year, we made a number of enhancements to the Vendor Portal, a self-serve tool for vendors where they can send inquiries, update their information (like address or payment information), and check on the status of their invoices. Here are a few ways our customers can benefit from this:

• Efficiently manage your vendors in Stampli. Stampli has the tools to help you manage the Vendor Portal and your vendors with the Vendor Management Dashboard.
• Reduce inefficient follow-ups and long email threads by centralizing vendor communication. Vendors can easily send inquiries from the Vendor Portal, which can then be recorded, viewed, responded to, and easily managed directly in Stampli. 
• Get instant notifications when vendor information changes. When a vendor updates the billing address or payment information (with Direct Pay) in the Vendor Portal, Vendor Manager users will receive an email notification.
• Flexibly choose how vendor’s get access to the portal. You can quickly add and invite multiple vendor contacts to the Vendor Portal using file upload. Additionally, you can always update permissions in Stampli, making sure each vendor has the appropriate level of access.

Integrations That Make It Simple for Stampli to Fit In Anywhere (or Almost Anywhere)

One of the most unique things about Stampli is our level of integration with popular ERPs. Since the beginning, we’ve focused on creating a depth of integration that exceeds the norm, ensuring that Stampli can seamlessly fit into the platforms you already use. Some of the ways we’ve enhanced our integrations this year include:

• Three-way matching & Items for QuickBooks Online. Easily process invoices backed by one or multiple POs with real-time updates of POs and Items from QuickBooks.
• Advanced PO capabilities for NetSuite. Match one or more PO’s to an invoice in Stampli with real-time updates on line-level details & receiving information from NetSuite. And if you have Project-based POs, you can see project information in Stampli.
• Complete integration with your ERP. In addition to creating new bills in your ERP, all Direct Pay payments are created as bill payments in your ERP and the corresponding bills marked as paid.
• Support QuickBooks Desktop hosted on Right Networks. Stampli is a certified application for QuickBooks Desktop customers using Right Networks hosting services.
• Enhanced Stampli Agent for QuickBooks Desktop. It is easier to make sure your Stampli account is in sync with QuickBooks Desktop with our fourth generation of the Stampli Agent application.

A Fine-Tuned Way for AP Teams to Manage Users

Stampli was created to be easy for both individual users and entire teams. And with greater team adoption comes greater need for control and compliance protections. Several of our product improvements this year have included enhancements for System Admins. A few of these include:

• Tighter user management controls. System Admins can more easily add users, assign sources, and reactivate users. We’ve also made it simple for you to view the Basic and Advanced User counts in Stampli.
• User management reports for auditing and compliance. Easily download user management reports for audits, compliance, or whenever the need arises.
• Flexibility with SSO. Customers who are configured to use Okta single-sign-on (SSO) can now enable specific users to use just Okta, just Stampli, or both credentials to access their Stampli accounts.

Plus, Many Other Product Enhancements – and Counting!

We’re thrilled to be building Stampli for you and we hope you’ll continue to share your feedback with us so we can stay tuned into what you want and need most. 2020 may have been busy, but we can’t wait to make 2021 one for the books.