MineralTree vs BILL (Bill.com) vs Stampli

Accounts payable (AP) automation can transform your business. 

The right AP solution simplifies the invoice lifecycle by eliminating manual processes, streamlining workflows, and giving visibility and control over AP data. It can save your company time and money and optimize working capital management to give you total control over cash flow.

However, it can be challenging to choose the right AP automation solution. The leading AP solutions all promise greater cost savings and efficiency gains. 

In this article, we compare MineralTree, BILL (formerly Bill.com), and Stampli – three leading financial automation solutions. We’ll explore their features and strengths to help you make the right decision for your business.

Comparing AP automation solutions

Industry-leading accounts payable solutions are designed to be intuitive, powerful, and flexible. Five traits differentiate the best AP solutions from the rest:

• Ease of use: How easy it is for employees to learn and use the solution.
• Collaboration and communications: The solution makes working together easier for employees and vendors.
• Invoice approval confidence: The solution validates invoices to ensure they are accurate and error-free before sending them for approval.
• Product performance: the solution delivers consistent, measurable results. 
• ERP integration: The solution supports native ERP functionality with no need to reconfigure your ERP.

Customer reviews for MineralTree, Airbase, and Stampli reveal that all three solutions meet these criteria. They offer features like invoice processing, approval routing, and payment processing.

Let’s look at each solution in more detail.

The comparison: MineralTree vs BILL vs Stampli

Each of the three solutions we’re exploring brings a lot to the table. Let’s take a quick look at each one.

Who is Stampli?

Stampli is the leading accounts payable automation solution and the only one designed for Accounts Payable. It’s the perfect choice for AP teams who want to take advantage of AP automation without changing their processes or ERP infrastructure. 

Who is MineralTree?

MineralTree was founded in 2010 and is owned by Global Payments. Users can access an accounts payable automation platform on desktop and mobile devices. MineralTree provides solutions to help companies streamline AP processing and expense tracking. 

Who is BILL?

BILL was founded in 2006 as Bill.com and was later renamed BILL. It helps small businesses manage cash inflows and outflows by automating core accounting and financial workflows. By automating tasks like accounts receivable, accounts payable, and cash management, BILL simplifies the financial processes for entrepreneurs.

Continue reading to discover the features of each of these solutions.

MineralTree vs BILL vs Stampli: Key features

Stampli key features

Stampli leverages artificial intelligence (AI) to simplify invoice processing, GL coding, matching, approval routing, and payment processing to give accounting teams complete control of the entire AP workflow. It supports working capital optimization by providing real-time insights and analytics that enable finance leaders to make informed cash flow management decisions.

For more control over vendor payments, Stampli offers Stampli Direct Pay. This integrated payment automation solution centralizes all payment methods (ACH, check, wire transfer, and credit card) on a single AP automation platform.

• No-code integration: supports more than 70 ERPs and accounting software platforms like Sage Intacct, QuickBooks Online, QuickBooks Desktop, SAP S4/HANA, Oracle NetSuite, Microsoft Dynamics GP, Microsoft Dynamics 365 Finance, and Microsoft Dynamics Business Central.
• Self-serve vendor onboarding: automatically collects and maintains vendor information such as payment methods, bank account details, and addresses.
• Manages complex invoice approvals: Learns and adapts to multi-approver, multi-location, multi-category, and multi-subsidiary workflows and supports customized approval routing and partial payments.
• Provides real-time visibility and control: Stampli Insights by providing real-time AP reports and analytics.
• Prevents human error and fraud: Custom user roles and automated enforcement of internal controls, three-way matching, duplicate invoice detection, and audit trail creation.
• International vendor payments: Pay overseas suppliers in over 150+ countries in USD or local currency and manage FX risk with integrated tools.
• Respects supplier relationships: Won’t contact your suppliers to upsell them on payment methods.

MineralTree key features

MineralTree’s solution is built around four functional areas: invoice capture, invoice approval process, payment authorization, and payment completion. It offers service packages that include automation tools that simplify and streamline tasks in each area.

• TotalAP: A suite of AP solutions, including invoice scanning and verification, approval routing, and supplier payment automation.
• TotalPay: Invoice payment approval and automation.
• SilverPay: Virtual cards with a cashback program.
• Integrations: Oracle NetSuite, Microsoft Dynamics, QuickBooks Online, and others.

BILL key features

BILL offers Essentials, Team, Corporate, and Enterprise service tiers with different feature sets. 

Essentials

Choice of accounts payable or accounts receivable services.

• Basic AP automation — invoice data capture and coding, vendor details, document management, and payment processing.
• Manual CSV integration with QuickBooks Online, QuickBooks Desktop, QuickBooks Premier, and Xero.
• Standard user roles.

Team

Everything in the Essentials tier, plus:

• Two-way sync with QuickBooks Desktop, QuickBooks Online, QuickBooks Premier, and Xero.
• Custom user roles.

Corporate

Everything in the Team tier, plus:

• AP and AR automation.
• Two-way sync with QuickBooks Desktop, QuickBooks Online, QuickBooks Premier, and Xero.
• Custom approval policies.

Enterprise

Everything in the Corporate tier, plus:

• Sync with QuickBooks Enterprise, Oracle Netsuite, Sage Intacct, and Microsoft Dynamics.
• Multi-location & multi-entity accounting.

Pricing 

Pricing is critical in deciding the right AP automation solution for your business. However, most AP solution providers don’t disclose their pricing model or only provide partial details about their pricing. 

• Stampli offers simple monthly or annual pricing with unlimited users, vendors, and training.
• MineralTree charges a per-invoice volume-based fee with two pricing tiers:
  • Summary information: includes vendor name, date, and amount.
  • Line-level information: includes summary information plus all line-level details.
• BILL offers four service tiers. Pricing is per month, based on what tier you purchase. BILL also charges per-transaction fees for payments made on its platform.

It’s essential to have access to complete and transparent pricing information to ensure you make the best choice for your business. When looking for an AP automation platform for your business, asking about the pricing details is important. This includes understanding how the pricing is applied, whether it’s per month, per user, or per invoice, as well as the length of the contract, whether it’s monthly or yearly.

Also, inquire about the number of users, locations, or entities included in the pricing, what services are included, and what fees they charge for additional services. Being clear about these details will help you make an informed decision about choosing the right AP automation platform for your business.

Customer satisfaction

The G2 Satisfaction Score for AP Automation measures customer satisfaction with AP automation solutions based on independent user reviews. It evaluates how well solution providers satisfy users’ needs by reporting on customer satisfaction in four categories:

• Implementation: How easily can you implement the solution?
• Usability: How easy is the solution to use?
• Relationship: How well does the solution provider build customer relationships?
• Results: How well does the solution deliver results?

By comparing each AP automation provider’s Satisfaction Scores, you can quickly identify the product that provides the best customer experience based on feedback from actual AP automation users.

Let’s dig into the scores for MineralTree, BILL, and Stampli.

Implementation Index

The Implementation Index consists of three scores: Ease of Setup, User Adoption, and Time to Go Live.

Of the three competitors, Stampli scored significantly higher in Ease of Setup, indicating it is the easiest solution to implement. Stampli also scored higher than the AP automation industry average for User Adoption and Time to Go Live – reinforcing its industry-leading reputation for quick deployment, implementation, and user adoption.

Usability Index

Stampli is also a leader in the Usability Index, scoring higher than MineralTree and BILL for Ease of Use and Ease of Admin, another indication of Stampli’s popularity among AP teams.

Relationship Index 

Stampli scored highest in Ease of Doing Business, Quality of Support, and Likelihood to Recommend (the probability a current user would recommend Stampli to a colleague), demonstrating that Stampli is a leader in building strong customer relationships.

Results Index 

Stampli scored higher than MineralTree and BILL in the Meets Requirements category and above average in the estimated ROI category, reflecting that Stampli’s AP automation consistently delivers positive customer results.

When to choose Stampli

If you’re looking for a reliable and user-friendly accounts payable solution that doesn’t require any changes to your existing processes or ERP, then Stampli is the choice for you. 

Stampli offers an exceptional record of proven business results,  customer satisfaction, industry-leading automation capabilities, deep industry expertise, and seamless integration with all ERPs, finance systems, and accounting software solutions.

These advantages make Stampli the leading AP automation solution – a perfect fit for any business wanting to transform its accounts payable process.

You need ERP integration with full functionality

Stampli’s philosophy of ERP integration sets it above its competitors. It builds in-house ERP, finance, and accounting system integrations to support the full range of native functionality. Building integrations in-house means Stampli provides the flexibility to support multi-entity, multi-ERP, and multi-location business structures. It also provides the flexibility and power to manage complex organizations like manufacturing and healthcare companies.

Stampli lets AP teams deploy in weeks, not months, without hiring developers or reworking existing IT processes or AP workflows. Stampli provides quick implementation with live setup assistance and 24/7 customer support from AP and ERP experts. It builds three types of integration:

Pre-built integration: Fast and easy no-code integration via an application programming interface (API) that’s great for cloud applications. 

File integration: Uses customized file templates (created by Stampli) to import and export files easily with any on-premise or cloud ERP or accounting system.

Process integration: Support for existing processes requiring manual data entry or other specialized workflows.

You want best-in-class customer support

An industry leader in Accounts Payable automation software, Stampli consistently receives top scores in the G2 Grid® for AP Automation software. Stampli has been awarded for customer service, corporate citizenship, and excellence, including: 

• No. 2 in the G2 list of Best Accounting and Finance Products for 2023.
• Recognized By Forbes as one of America’s Best Startup Employers of 2023.
• Best Accounts Payable Automation Solution, 2022 Fintech Awards.

Numerous case studies from happy customers and independent user reviews recognize Stampli for excellence in areas such as:

• Easy to use, intuitive interface.
• Fast implementation and onboarding.
• Good AI/OCR for extracting invoice data.
• Integration with accounting software like Oracle NetSuite and QuickBooks.
• Streamlined workflows and approvals.
• Audit trail providing transparency.
• Reporting capabilities.
• Excellent customer support.

You want simplified, centralized invoice management

Stampli’s centralized solution provides a complete view of all accounts payable (AP) related communications, documents, and tasks – all centered above the invoice. This helps you to streamline communications, build collaboration, and manage your AP processes more efficiently. Billy the Bot™, Stampli’s AI assistant, uses machine learning technology to learn how your AP department works, adapt to your processes, and manage your workflows. Billy optimizes the entire invoice lifecycle, freeing your AP team to take on higher-value tasks.

Stampli provides a suite of integrated services alongside its core AP solution for expanded functionality. These include virtual and physical card programs (Stampli Card), domestic and international payment solutions (Stampli Direct Pay), and employee expense management (Stampli Expenses).

When to choose MineralTree

MineralTree provides automated accounts payable solutions to small, medium-sized, and enterprise businesses. With MineralTree, businesses can choose from flexible service options, volume-based pricing, and integration with their existing ERPs and accounting systems. Partnering with MineralTree can help businesses streamline their finances and increase operational efficiency.

You need a budget-friendly AP solution for a small business

MineralTree’s volume-based pricing model may be attractive to small businesses looking for a cost-effective AP automation solution. However, this per-invoice model may not be a great solution for rapidly growing businesses that may see a greater volume of invoices. As the number of invoices grows, the monthly processing cost may be larger than that of a flat rate or per-month solution. If you expect your business to grow rapidly, you may want to consider solutions with more flexible pricing.

You need a user-friendly interface for non-finance employees

Many customer reviews on independent rating sites say MineralTree’s user interface is simple and easy for non-accounting employees to learn and use. This may make MineralTree a good solution for small or medium-sized businesses with employees who share accounting and finance duties. 

However, other user reviews indicate that implementing MineralTree and training new users in complex accounting and ERP environments sometimes takes longer than average. Consider solutions that combine fast implementation with user-friendliness for the best user experience.

When to choose BILL

BILL’s mission is to make manual, paper-based accounting processes obsolete. It helps small business owners and entrepreneurs manage cash inflows and outflows by automating common accounting processes. BILL provides a simple way for businesses to automate core accounting functions like accounts receivable, online payments, payment processing, and accounts payable to focus their resources on growth-related activities.

You have a growing small business

BILL offers flexible service options to automate accounting processes such as accounts receivable, approval routing,  or ERP integration – enabling small businesses to add functionality as they grow. It provides access to more advanced and customized services at higher service tiers.

The flexibility to add functionality can be helpful when your business is growing. However, rapidly growing companies may outpace BILL’s functionality, especially in AP and spend management. Businesses that expect to handle large volumes of paper invoices and employee expenses or implement an ERP may prefer a more powerful spend management and accounts payable solution to handle the extra complexity and workload.

You need basic payment processing capabilities

BILL offers electronic payment methods like wire transfers, ACH, and credit cards to make it easier for businesses to pay suppliers and reimburse employees. However, BILL charges a per-transaction fee for payment services on top of its monthly service fee, which may make this a pricey solution for companies that make many payments.  In addition, many of BILL’s advanced payment processing functions, like customized approval policies and multi-location accounting, are available only at higher-priced tiers. As your supplier payment needs grow and evolve, you could need a more cost-effective and flexible payment solution.

Stampli: The #1 choice for AP automation

Tired of dealing with workarounds, spreadsheets, or manual ERP work for your accounts payable needs? If so, Stampli is the comprehensive solution you need. Say goodbye to manual processes and time-consuming tasks. Stampli’s leading accounts payable automation solution leverages machine learning and AI to gain complete control over the entire invoice lifecycle. 

With Stampli, you don’t have to change your AP workflows, as all the AP-related tasks are centralized in one user-friendly interface, simplifying communication, documentation, and workflows and making them easy to manage.

The leader in AP automation

Stampli has a proven track record in customer satisfaction, easy implementation, and delivering results – like helping Becker Studios achieve 4X ROI on labor costs. 

Want to learn more about how Stampli can help your invoice and payment management workflow? Contact us today for a free demo and see why Stampli is the best choice for AP automation.