MineralTree vs Airbase vs Stampli

Is it time to choose an AP automation solution for your business? 

Automating the accounts payable process can be a game-changer. It can speed up invoice processing and approvals, saving your company time and money. Plus, it eliminates fraud and errors, strengthens vendor relationships, and can turn AP into a driver for growth.

The challenge is finding the solution that best fits your operations. Leading AP solutions are designed for people first – they simplify complex tasks, enable collaboration, and free employees to work on higher-value projects.

In this article, we explore MineralTree, Airbase, and Stampli – three highly-rated AP automation solutions. We’ll help you decide which solution is the best fit for you.

Let’s get started. 

The importance of choosing the right AP solution

The best AP automation solutions simplify and optimize accounts payable by replacing existing manual processes like data entry, invoice matching, approval routing, and payment processing with automated workflows. Five key strengths make these solutions stand out from the rest.

• Ease of use: How easy it is for employees to learn and use the solution.
• Collaboration and communications: The solution makes working together easier for employees and vendors.
• Invoice approval confidence: The solution validates invoices to ensure they are accurate and error-free before sending them for approval.
• Product performance: the solution delivers consistent, measurable results. 
• ERP Integration: The solution supports native ERP functionality with minimal or no need to reconfigure your ERP.

MineralTree, Airbase, and Stampli all score high on these criteria in customer reviews. All three offer features like invoice processing and verification, ERP and accounting software integrations, approval routing, payment management, and more. Let’s look at each provider in more detail.

Who is Stampli?

Founded in 2015, Stampli is the leading accounts payable automation solution. As the only solution designed specifically for Accounts Payable teams, it’s ideal for transitioning to AP automation without reworking ERP workflows or AP processes. Stampli uses artificial intelligence (AI) and machine learning to learn and adapt to your company’s AP processes and patterns and automate and streamline your workflows. 

Who is Airbase

Airbase is a spend management platform launched in 2017. Originally an employee expense management platform, it has expanded to offer credit cards, employee expense management tools, accounts payable automation, procurement management, and payment processing services.

Who is MineralTree?

MineralTree was founded in 2010. They offer a centralized AP platform that can be used on any device. Now owned by Global Payments, MineralTree provides accounting automation solutions to help companies streamline AP processing and expense tracking. 

Continue reading to explore each solution’s features.

Tipalti vs. MineralTree vs. Stampli: Key features

Stampli key features

Stampli gives accounting teams complete control of the entire AP workflow. It simplifies touchless invoice processing, GL coding, 3-way matching, approval routing, and payment processing. Stampli provides real-time insights and analytics so you can make strategic working capital decisions – optimizing cash flow management and making AP a powerful driver for growth.

For greater control over expenses, Stampli offers Stampli Direct Pay. This integrated payment automation solution centralizes payment methods (ACH, check, wire transfer, and credit card) on a single platform.

• No-code integration: supports more than 70 ERPs and accounting software platforms like Sage Intacct, QuickBooks Online, QuickBooks Desktop, SAP S4/HANA, Oracle NetSuite, Microsoft Dynamics GP, Microsoft Dynamics 365 Finance, and Microsoft Dynamics Business Central.
• Self-serve vendor onboarding: automatically collects and maintains vendor information such as payment methods, bank account details, and addresses.
• Manages complex invoice approvals: Learns and adapts to multi-approver, multi-location, multi-category, and multi-subsidiary workflows and supports customized approval routing and partial payments.
• Provides real-time visibility and control: Stampli Insights by providing real-time AP reports and analytics.
• Prevents human error and fraud: Custom user roles and automated enforcement of internal controls, three-way matching, duplicate invoice detection, and audit trail creation.
• International vendor payments: Pay overseas suppliers in over 150+ countries in USD or local currency and manage FX risk with integrated tools.
• Doesn’t contact your suppliers to pressure them into accepting payment methods.

Airbase key features

Airbase combines modules for guided procurement, corporate card solutions, expense tracking, and accounts payable in three service tiers:

• Standard (up to 200 employees): Basic functionality with limited access to special features.
• Premium (up to 500 employees): Enhanced functionality without enterprise-level features.
• Enterprise (up to 5,000 employees): Full functionality and all features.

MineralTree key features

MineralTree’s software offers invoice capture, invoice approval process, payment authorization, and payment completion functions. Its service packages include automation tools that simplify and streamline each function.

• TotalAP: A suite of AP solutions, including invoice scanning and verification, approval routing, and supplier payment automation.
• TotalPay: Invoice payment approval and automation.
• SilverPay: Virtual cards with a cashback program.
• Integrations: Oracle NetSuite, Microsoft Dynamics, QuickBooks Online, and others.

Pricing Models

Pricing is critical in choosing the right AP automation solution for your business. However, many AP solution providers don’t disclose their pricing model or only provide partial details about their pricing. 

• Stampli offers simple monthly or annual pricing with unlimited users, vendors, and training.
• Airbase offers three service packages. Certain features and modules are only available at higher-priced tiers, and pricing for each tier is customized according to customers’ needs.
• MineralTree charges a per-invoice volume-based fee with two pricing tiers:
  • Summary information: includes vendor name, date, and amount.
  • Line-level information: includes summary information plus all line-level details.

It’s essential to have access to complete and transparent pricing information to ensure you make the best choice for your business.

When looking for an AP automation platform for your business, asking about the pricing details is important. This includes understanding how the pricing is applied, whether it’s per month, per user, or per invoice, as well as the length of the contract, whether it’s monthly or yearly. 

You should also inquire about the number of users, locations, or entities that are included in the pricing, what services are included, and what fees they charge for additional services. Being clear about these details will help you decide which AP automation platform is right for your business.

Customer satisfaction

The G2 Satisfaction Score for AP Automation is an independent rating based on user reviews. It measures customer satisfaction with AP automation solutions. The score evaluates how well each solution provider satisfies users’ needs by measuring customer satisfaction in four categories:

• Implementation: How easily can you implement the solution?
• Usability: How easy is the solution to use?
• Relationship: How well does the solution provider build customer relationships?
• Results: How well does the solution deliver results?

By comparing each AP automation provider’s Satisfaction Scores, you can quickly identify the product that provides the best customer experience based on feedback from actual AP automation users.

Let’s dig into the scores for Tipalti, MineralTree, and Stampli.

Implementation Index

The Implementation Index is comprised of three scores: Ease of Setup, User Adoption, and Time to Go Live.

Of the three competitors, Stampli scored significantly higher in Ease of Setup and Time to Go Live, indicating it is the easiest solution to implement. Stampli also scored higher than the AP automation industry average for User Adoption – reinforcing its industry-leading reputation for fast deployment, implementation, and user adoption.

Usability Index 

Stampli is also a leader in the Usability Index, scoring higher than MineralTree and Airbase for Ease of Admin and higher than the industry average for Ease of Use, another indication of Stampli’s popularity among AP teams.

Relationship Index 

Stampli scored highest in Ease of Doing Business and Quality of Support and higher than the industry average in Likelihood to Recommend, demonstrating that Stampli is a leader in building strong customer relationships.

Results Index 

Stampli scored above the industry average for estimated return on investment and Meets Requirements, reflecting how well Stampli’s AP automation consistently delivers positive results for customers.

When to Choose Stampli

If you’re looking for a reliable and user-friendly accounts payable solution that doesn’t require any changes to your ERP, then Stampli could be an excellent choice for you. 

Stampli offers an exceptional record of customer satisfaction, industry-leading automation capabilities, deep industry expertise, seamless integration with business systems, and proven business results. 

These features make Stampli the leading AP automation solution and a perfect fit for any business. 

You need seamless integration with your ERP

Stampli takes a unique approach to ERP integration compared to its competitors by building ERP integrations in-house. These integrations support full native ERP functionality, providing the flexibility and power to support multi-location and multi-entity business structures or complex industries such as healthcare. Stampli’s integrations can be deployed in weeks, not months, with no need to write code, hire developers, adjust existing processes, or rework your ERP.

Stampli provides quick implementation with live setup assistance and 24/7 customer support from AP and ERP experts. It integrates with ERP in three ways:

Pre-built integration: Fast and easy no-code integration via an application programming interface (API) that’s great for cloud applications.

File integration: Uses customized file templates (created by Stampli) to import and export files easily with any on-premise or cloud ERP or accounting system.

Process integration: Support for existing processes requiring manual data entry or other financial workflows.

You want best-in-class customer support

An industry leader in Accounts Payable automation software, Stampli consistently receives top scores in the G2 Grid® for AP Automation software. Stampli has been awarded for customer service, corporate citizenship, and excellence, including: 

• No. 2 in the G2 list of Best Accounting and Finance Products for 2023.
• Recognized By Forbes As One Of America’s Best Startup Employers Of 2023
• Best Accounts Payable Automation Solution, 2022 Fintech Awards.

Numerous case studies from happy customers and independent user reviews recognize Stampli for excellence in areas such as:

• Easy to use cloud-based solution
• Fast implementation and onboarding
• Good AI/OCR for extracting invoice data
• Integration with accounting software like Oracle NetSuite and QuickBooks
• Streamlined workflows and approvals
• Audit trail providing transparency
• Reporting capabilities
• Excellent customer support
• Won’t upsell payment services to your suppliers

You want simplified, centralized invoice management

Stampli’s centralized platform provides a comprehensive view of all AP-related communications, documents, and tasks, allowing you to manage your AP processes better and improve overall efficiency. Billy the Bot™, Stampli’s AI assistant, learns and adapts to your workflows and streamlines tedious tasks across the invoice lifecycle – including capture, GL coding, matching, approval routing, and payment processing. 

For enhanced functionality, Stampli offers integrated services to complement its core AP solution. These include virtual and physical card programs (Stampli Card), domestic and international payment solutions (Stampli Direct Pay), and employee expense management (Stampli Expenses).

When to choose Airbase

Airbase provides a range of services to help businesses manage their expenses, including spend management capabilities, corporate card management, and flexible service packages. Its automated expense management and accounts payable software help control business spending, manage risks, and simplify accounting processes. However, certain spend management features, like purchase order management, multi-subsidiary support, or customizable approval workflows, are only available at higher service tiers.

You need employee expense management functionality

Airbase offers spend management tools that enable employees to submit expense reports from their desktop or mobile devices. The platform also includes automated approval workflows, expense policy enforcement to prevent out-of-policy spending, and expense reporting and analytics. However, if you’re looking to manage accounts payable spending along with employee expenses, you may want to consider a solution that includes robust AP processing and analytics capabilities to give you more control over AP spending.

You need integrations with human resources systems

Airbase provides employee expense management services by integrating with Human Resource Information System (HRIS) platforms such as Okta, Workday, and Rippling. It also offers credit card integration with American Express and Silicon Valley Bank and integrates with communications, procurement, and travel management platforms. 

Airbase also offers accounting integrations with various ERPs and accounting platforms, including QuickBooks Online, Xero, Oracle NetSuite, and Sage Intacct. However, if you require native ERP functionality or more integration options, consider platforms that offer deeper integrations. For instance, Stampli supports full functionality for over 70 ERPs, finance platforms, and account software solutions.

When to Choose MineralTree

MineralTree offers accounts payable automation solutions for small, medium-sized, and enterprise businesses. With MineralTree, businesses can access a range of flexible service options, volume-based pricing, and seamless integration with existing ERPs and accounting systems. 

You need a cost-effective AP solution for small businesses

MineralTree’s per-invoice pricing model may be cost-effective for small or midsized businesses who want to take advantage of AP automation. However, the per-invoice model may not be a great solution for businesses that expect to process increasing numbers of paper invoices. As invoice volumes grow, the cost may exceed that of a per-month or flat-rate service plan. If your business is growing, you may want to consider solutions with more flexible pricing.

You need a user-friendly interface for non-finance employees

Customer reviews on independent ratings sites suggest that MineralTree’s interface is easy for non-financial employees to learn and use. This could make it a good solution for small or medium businesses where employees share accounting duties. However, other reviews indicate that implementing and learning to use MineralTree in complex accounting and ERP environments can take longer than average. You may want to consider solutions that combine fast implementation with user-friendliness for the best user experience.

Stampli: The #1 choice for AP automation

Stampli’s leading accounts payable automation solution leverages machine learning and AI to gain complete control over the entire invoice lifecycle. Say goodbye to manual processes and time-consuming tasks and hello to streamlined, efficient AP operations. With Stampli, all AP-related tasks are centralized in a unified platform, simplifying communication, documentation, and workflows and making them easy to manage.

The leader in AP automation

Stampli is your Accounts Payable Automation partner, with a proven track record in customer satisfaction, easy implementation, and delivering results like helping Wenspok Companies optimize cash management across 67 Wendy’s restaurants and reduce average invoice processing times by 75%.

Want to learn more about how Stampli can help you transform accounts payable? Contact us today for a free demo and see why Stampli is the best choice for AP automation.