Purchase order management

in Stampli Invoice Processing

Easy PO management directly in Stampli. Supports processing partial amounts, updating line items & adding new line items.

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The old way: PO management without Stampli

Many companies struggle with visibility into PO-related documents. This leads to errors, delays, and time-consuming reconciliations. But the process is also complicated by inconsistencies in invoice processing, difficulty maintaining accurate reports, and inefficient collaboration across departments.

While many software solutions offer PO management capabilities, their inflexible solutions make it challenging to accommodate variances or make necessary adjustments when coding, especially when applying multiple POs to an invoice. Very few accounts payable automation platforms eliminate the need to work inside the ERP.

Stampli’s approach

Stampli differentiates itself by providing a user-friendly platform that integrates with your ERP, offering real-time PO data and the ability to process both PO and non-PO backed invoices.

Our AI-powered solution extracts relevant PO information from invoices, reducing coding errors and time spent on manual data entry. Stampli enables easy collaboration across departments to resolve discrepancies, speeds up processing times, and maintains accuracy between records.

With the flexibility to make line-level adjustments, bill multiple invoices to a PO, or apply multiple POs to an invoice, Stampli ensures accurate processing and reporting while automatically updating PO statuses in your ERP.

Key features

Real-time PO data

Bring in real-time PO data such as status, quantity, rate, receipt, and more directly on the invoice page.

In-app communication

Communicate across departments or even with vendor contacts within Stampli itself.

Unified platform

Process both PO and non-PO backed invoices in the same familiar platform for consistent and efficient handling.

AI-powered extraction

AI can extract PO information from the invoice for reduced coding errors and time savings.

Line item details

Line item details automatically appear in Stampli for easy review, matching, and approval.

Flexible adjustments

Add or adjust line items within the items or GL table to ensure accuracy between records.

Collaborative discrepancy resolution

Resolve discrepancies with tracked questions and responses, and confirm receipt directly on the invoice processing page.

Multiple PO support

Select multiple POs for an invoice, partially bill POs, and apply multiple invoices to a PO for accurate processing and reporting.

PO matching

Perform 2-way and 3-way line-level PO matching with the easiest tool on the market. Learn More →

Cognitive AI™ for PO Matching

Stampli’s AI takes over PO matching for you with human-level accuracy — but at scale. Learn More→

Stampli Success Stories

CASE STUDY

Stampli's PO system eliminates tedious work for Alden Renewables

Learn how Alden Renewables is saving time by pulling in line-level details of POs and received quantities from their ERP.

Read the Case Study

Purchase Order Management FAQ

Can we process both PO and non-PO backed invoices in Stampli?

Yes, Stampli allows you to process both PO and non-PO backed invoices within the same familiar platform, ensuring consistency and efficiency.

How does Stampli handle discrepancies between POs and invoices?

Stampli enables collaboration across departments to resolve discrepancies, with tracked questions and responses directly on the invoice processing page.

Can we make adjustments to line items when coding invoices?

Yes, Stampli offers the flexibility to add or adjust line items within the items or GL table, ensuring accuracy between records.

Does Stampli support applying multiple POs to a single invoice?

Yes, Stampli allows you to select multiple POs for an invoice, partially bill POs, and apply multiple invoices to a PO for accurate processing and reporting.

How does Stampli help maintain accurate PO statuses?

Stampli automatically updates PO statuses to closed or partially billed, ensuring real-time consistency between Stampli and your ERP.

How does Stampli integrate with our existing ERP system?

Stampli seamlessly integrates with your ERP, ensuring real-time data synchronization and automatic updates of PO statuses between the two systems. Read more about how we integrate.